Professional tools. Zero unnecessary complexity.
Built specifically for tattoo artist workflows. Every feature solves a real problem and makes your business more professional.
Unified inbox
One app for all your messages
Email and Instagram DMs available in one app. Switch between dedicated screens for each without juggling multiple apps, tabs, or logins.
- Connect Instagram and email.
- Link your accounts in minutes.
- Separate screens, shared context.
- Each channel has its own view, but clients are linked across both.
- Full conversation history.
- Everything tied to the client.
Client profiles
Complete client profiles, built automatically
Contact information, conversation history, tattoo projects, reference images, appointments, and notes. One profile per client, filled in as you work.
- Contact details.
- Phone, email, address, and custom fields.
- Conversation history.
- Every message across platforms, linked automatically.
- Projects and appointments.
- Track the full relationship over time.
Booking management
Professional booking, not DM chaos
Let clients request bookings through your form. Review requests, collect deposits, and confirm appointments — all in one flow.
- Booking request form.
- Clients fill out details, you review and approve.
- Deposit requests.
- Collect payment before confirming the appointment.
- Automatic confirmations.
- Clients get notified without extra work from you.
Calendar
Your schedule, organised
Manage your availability and appointments in one place. Sync with Google Calendar or Outlook, and share what you want with your studio.
- Set your availability.
- Block off time, set working hours.
- Appointment management.
- View and manage confirmed bookings.
- Studio visibility (opt-in).
- Share what you want with your studio.
Project tracking
Track every tattoo from idea to healed
Each tattoo is a project. Attach notes, reference images, designs, appointments, and healed photos. Everything in one place.
- Reference images.
- Store inspiration and designs together.
- Rich text notes.
- Placement, size, style notes — formatted and searchable.
- Linked appointments.
- Connect consultations and sessions to the project.
Deposits and payments
Get paid before the appointment
Request deposits as part of your booking flow. Clients pay before you confirm. No chasing, no awkwardness, no no-shows.
- Stripe Connect.
- Payments go directly to your account.
- Payment tracking.
- See who has paid and who hasn't at a glance.
- Multiple methods.
- Support for different payment options.
Consent forms
Digital consent forms, signed before arrival
Clients sign consent forms digitally before their appointment. Stored securely, linked to their profile, accessible when you need them.
- Digital signatures.
- Clients sign on their phone before the appointment.
- Secure storage.
- Forms stored with your client records, GDPR compliant.
- Configurable retention.
- Set retention periods and get reminders when they expire.
Task management
Track what needs doing
Create tasks linked to clients, projects, and appointments. See overdue items at a glance. Nothing falls through the cracks.
- Linked to context.
- Every task connects to a client, project, or appointment.
- Due dates.
- Set deadlines. Overdue tasks appear on your dashboard.
- Status tracking.
- Move tasks from To Do to Done. Clear visibility into progress.
Location management
Your addresses, saved
Save your home studio, guest spots, and convention venues. Each location stores its own timezone. New appointments auto-populate with the right address.
- Saved locations.
- Store your frequently-used addresses with timezone support.
- Default location.
- Set your primary workspace. New appointments use it automatically.
- Personal and studio.
- Keep your personal locations while accessing shared studio ones.
Message templates
Professional messages, ready to send
Create templates for booking confirmations, reminders, and aftercare instructions. Variables like client name and appointment date fill in automatically.
- Dynamic variables.
- Client name, appointment date, deposit link — filled in automatically.
- Quick replies.
- Insert templates with one click when composing messages.
- Organised categories.
- Booking, Confirmation, Reminder, Follow-up — find templates instantly.
Calendar automations
The right message at the right time
Set up automatic emails triggered by appointments. Booking confirmations, day-before reminders, aftercare follow-ups — they send themselves.
- Appointment triggers.
- Send when events are created, confirmed, cancelled, or rescheduled.
- Timed sends.
- Send emails a specific number of days or hours before or after.
- Full visibility.
- See every email sent, pending, or skipped. Complete audit trail.
EU Ink Passport
Track inks, stay compliant
EU REACH regulations require tattoo artists to document inks used on each client. pencild automates traceability records and generates professional Ink Passport documents with batch numbers, expiry dates, and more.
- Inventory management.
- Track inks and needles with batch numbers and expiry dates.
- Session recording.
- Record which supplies were used for each tattoo appointment.
- Ink Passport PDFs.
- Generate professional compliance documents to email to clients.
Ready to upgrade your workflow?
Start your free trial and explore every feature.
14-day free trial. Add a card to extend to 30 days.