Digital consent forms, signed before arrival

Clients sign consent forms on their phone before the appointment. Everything stored securely, linked to their profile, accessible when you need it.

The problem

Paper forms are a liability, not a solution

Paper gets lost: Filing cabinets full of forms, or worse — stacks of paper you'll never find when you actually need them.
Slows down appointments: Clients arrive and spend ten minutes filling out forms. It eats into their appointment time and yours.
Compliance headaches: GDPR and data retention rules mean you need to track how long you've held consent forms. Paper makes this nearly impossible.

The solution

Consent forms signed before clients walk in

pencild sends consent forms to clients before their appointment. They sign on their phone, everything is stored securely, and you can access it from their profile whenever you need it. No paper, no delays, no compliance worries.

Custom templates.: Create consent forms that match your needs. Different templates for different services.
Digital signatures.: Clients sign on their phone or tablet. Legally valid, instantly stored.
Health questionnaires.: Ask about allergies, medications, and conditions that might affect the tattoo.
ID verification workflow.: Require in-person ID verification. Forms stay pending until you confirm the check.
Multiple sharing options.: Send via email, generate a QR code for in-studio display, or share a direct link.
GDPR compliance.: Built-in data protection. Health data encrypted with AES-GCM as GDPR Article 9 special category data.
Automatic PDF storage.: Signed forms are stored as PDFs on the client profile. Download or print anytime.
Configurable retention periods.: Set how long forms are kept. Default 5 years aligns with legal requirements.

pencild digital consent form showing signature capture and health questionnaire

Secure and compliant

Peace of mind, built in

Digital consent forms in pencild are designed to keep you protected. Proper consent, proper storage, proper compliance.

Linked to client profiles.: Every signed form is connected to the client's profile. Find any consent form in seconds, not minutes.
Appointment-linked sending.: Use automations to send consent form links before appointments. Clients sign before they arrive.
Audit trail.: Every form has a timestamp, IP address, and signature record. Full accountability if you ever need it.
Studio shared templates.: Studios create shared templates for all artists. Personal templates work alongside studio ones.

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