From artist to business owner
You're already a professional. Now run your business like one. pencild gives you the tools to manage clients, bookings, and communication without the chaos.
The problem
You didn't become a tattoo artist to be an admin
You spend hours every week switching between Instagram, email, notes apps, and spreadsheets just to keep your bookings straight. Clients slip through the cracks. Messages get buried. Deposits go unchased.
- Missed messages.
- DMs get buried under memes and spam. Booking requests disappear into the void.
- Scattered client info.
- Reference photos in one app, notes in another, contact details somewhere else entirely.
- Unprofessional booking.
- No deposit system, no confirmations, no reminders. Just hope and crossed fingers.
- No client history.
- You can not remember what you discussed six months ago. Neither can they.
- Time wasted on admin.
- Hours spent copy-pasting info between apps instead of drawing or tattooing.
- No business continuity.
- Change studios and lose access to everything. Start from scratch every time.
Unified inbox
One inbox. Zero missed bookings.
Instagram DMs, email enquiries, and booking requests all land in one place. No more switching between apps or losing track of conversations. Every message is linked to the right client automatically, so you never have to dig through your phone to find that reference photo someone sent three weeks ago.
Client profiles
Know every client like a professional
Complete client profiles with contact details, message history, project notes, past work, reference images, and appointment records. Everything about a client in one place, ready when you need it. No more hunting through DMs or scrolling back through months of messages to find what you discussed.
- Full conversation history
- Every message, every channel, all in one timeline.
- Project notes and references
- Images, ideas, and design notes attached to each client.
- Appointment records
- Past sessions, upcoming bookings, and work history at a glance.
Booking and deposits
Professional booking, not DM chaos
Share a booking form instead of juggling DMs. Collect deposits automatically, send confirmations, and manage your schedule in one place. Your clients get a professional experience, and you get a system that actually works without chasing people for payments or double-booking your calendar.
Level up
Look professional without extra work
Automatic reminders, message templates, and deposit collection mean your clients get a polished experience every time. You set it up once, and it runs itself.
- Automatic reminders.
- Booking confirmations, day-before reminders, aftercare follow-ups — all sent automatically.
- Message templates.
- Pre-written messages with variables that fill in automatically. Reply in one click.
- Deposit collection.
- Secure bookings with deposits automatically. No awkward payment chasing.
- Tasks linked to clients.
- Create tasks linked to specific clients or projects. See due dates on your dashboard.
- Consent forms.
- Digital consent forms sent and signed before the appointment. No paper shuffling.
- Saved locations.
- Store your studio addresses with timezone support. The right address every time.
Built for your career
A system that grows with you
Your business is portable. Whether you move studios, go independent, or guest spot around the world, your system comes with you. No rebuilding, no lost data, no starting over.
- Your clients stay yours.
- The relationships you built are yours to keep. Move studios without losing a single contact.
- Your records stay complete.
- Every project, every conversation, every note. Your full professional history in one place.
- Your workflow stays consistent.
- Same professional system wherever you work. Your clients get the same experience every time.
Ready to level up your business?
Join tattoo artists who have already made the switch to professional business management.