Complete client profiles, built automatically
Every client gets a complete record. Contact details, conversations, projects, appointments, and notes — all in one profile.
The problem
Client information lives everywhere except where you need it
- Info scattered across apps
- Phone numbers in your contacts, reference images in DMs, notes on paper, emails in your inbox. Nothing is together.
- No client history
- When a client messages after six months, you have no idea what you discussed, what you tattooed, or what they paid.
- Starting from scratch each time
- Every interaction feels like the first one because you can't quickly pull up what happened before.
The solution
One profile per client, everything included
pencild automatically builds a complete profile for every client. Messages, projects, appointments, and notes are all linked together. When a returning client reaches out, you instantly see the full picture.
- Contact details.
- Phone, email, address, and any custom fields you need.
- Conversation history linked.
- Every message from email and Instagram tied to their profile.
- Project notes.
- Reference images, design ideas, placement details, and progress notes.
- Appointments.
- Past and upcoming sessions, all visible at a glance.
- Reference images.
- Store inspiration and past work directly on the client record.
Built for professionals
Thoughtful details that matter
Client profiles in pencild are designed for how tattoo artists actually work. Secure, smart, and always up to date.
- Duplicate detection and merging.
- pencild spots potential duplicates and lets you merge them with one click. No more scattered records.
- Encrypted storage.
- Client data is encrypted at rest and in transit. Your clients' information stays private and secure.
- Automatic profile building.
- As clients message you and book appointments, their profile fills in automatically. Less admin, more tattooing.
Stay organised
A clean client list
Your client list should help you find who you're looking for. These features keep it tidy.
- Auto-archive emails.
- Automatically archive emails from specific clients. Keep your inbox focused on active conversations.
- Blacklist.
- Flag clients you don't want to work with. They're hidden from searches and booking flows.
- Quick search.
- Find any client instantly by name, email, or phone. Even archived clients are searchable when you need them.
Ready to upgrade your workflow?
Start your free trial and explore every feature.
14-day free trial. Add a card to extend to 30 days.