Professional studio collaboration
Connect with studios, share schedules, and manage sponsored seats.
Your Team
Add artists to your studio and assign clients to keep workloads organised.
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- From your Studio dashboard, go to Members or Team
- Click Invite Artist or Add Member
- Enter the artist's email address
- Optionally set their role/permissions
- Click Send Invitation
What happens next:
- The artist receives an email invitation
- They can accept or decline the invitation
- If they don't have a pencild account, they'll be prompted to create one
- Once accepted, they appear in your studio's member list
You can see and manage pending invitations that haven't been accepted yet.
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Yes! This helps keep artist workloads organised.
When creating a client:
- Fill in client details as normal
- Look for the Assign to Artist dropdown
- Select the artist who will work with this client
- Save the client
For existing clients:
- Open the client's profile
- Click Edit or look for an assignment option
- Select the artist from the dropdown
- Save changes
What assignment means:
- The client appears in that artist's client list
- Projects and appointments show in the artist's views
- The artist receives relevant notifications
- Studio owners can still see all clients across all artists
When Artists Leave
How pencild handles artist departures while respecting data ownership.
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pencild is designed around artist ownership. When an artist leaves:
The artist takes everything with them:
- Their clients go with their account
- Their projects move with them
- Their messages and communications stay theirs
- Their data is portable – there's nothing to "transfer"
What the studio keeps:
- Historical records of what work was assigned to the departed artist
- Studio-level data and settings remain intact
- Other artists' data is unaffected
Why this matters: No arguments about client ownership. No data hostage situations. Artists own their clients, period. This is how pencild respects the reality of how tattoo businesses work.
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The artist takes their clients with them – that's the pencild promise.
However, you can:
- Reach out to clients directly if they want to continue at your studio
- Create new client records for anyone who chooses to stay
- Let artists coordinate with each other for a smooth handoff
This protects artist independence while still letting studios maintain continuity where clients prefer it.
Multiple Studios & Sponsorship
Manage multiple locations and sponsor artist seats.
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Yes, if your subscription plan allows it.
To check your limit:
- Go to Settings > Billing
- View your current plan details
- Look for "Maximum studios" or similar
To create additional studios:
- Go to your studio management area
- Click Create New Studio
- Fill in the studio details
- The new studio is created under your account
Managing multiple studios:
- Switch between studios using a studio selector
- Each studio has separate artists, clients, settings
- Billing may be combined or separate depending on your plan
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Studios can sponsor artist seats – pay for artists to use pencild without those artists paying themselves.
How it works:
- Studio pays for artist seat as part of studio subscription
- Artist gets full access to pencild
- Artist owns their own data completely
- If artist leaves, they keep everything – they just need their own subscription
The key principle: Studios pay to support, not to control. Sponsoring an artist's seat doesn't give you any ownership of their clients or data.